• Registers all births, deaths and fetal deaths occurring in Belmont County
  • Issues certified copies of certificates for births (occurring in Ohio only) and deaths (occurring in Belmont County only)

Key Areas of Service

  • Obtaining a birth or death certificate
    • Walk-in same day service
    • Ordering by mail

Sets of Records

  • County birth records from 1908 to present. County death records from 1916 to present, but there are very few from the years 1908-1920.
  • Bellaire City birth and death records from 1908-2000.
  • Martins Ferry City birth records from 1908-2000. Martins Ferry City death records from 1908-present.

Who Can Order a Record:

Vital records (records of births, deaths, and fetal deaths) are public records in Ohio. This means that anyone who can submit the basic facts of a record may request a copy.

Placing an Order:

For the fastest response, we recommend placing your order in person. Please complete one application form for each record or search requested. Please submit your applications with all available identifying information. If you do not have sufficient information to allow us to identify the certificate, you may request a search be performed rather than requesting a certified copy of the record.

Birth Certificates:

Please complete the “Record Information” portion of the application with the information as you believe it to be listed on the original birth record. If there have been any changes to the name of the person on the record, also provide the new name. Please identify the parents on the record as “mother”, “father”, or “parent”, and provide their names prior to their first marriage (also known as maiden name). Birth records will be issued as certified abstracts unless you indicate that you are requesting the certified copy for the specific purposes of obtaining dual citizenship, international marriage or legal proceedings, or genealogy.

Death Certificates:

As of October 15, 2015, for the first five years after the date of death the social security number of the deceased will not be included on the death certificate unless the requestor is:

  • The deceased’s spouse, or lineal descendant
  • The deceased’s executor, attorney, or legal agent
  • A representative of an investigative government agency
  • A private investigator
  • A funeral director (or agent responsible for disposition of the body) acting on behalf of the deceased’s family
  • A veteran’s service officer

Individuals requesting a death certificate with the social security number included must indicate on their application that they are requesting the SSN be included and submit satisfactory identification to the registrar or clerk. Valid photo identification is required along with proof of relationship to the decedent.


In accordance with section 3705.24 of the Ohio Revised Code, we are required by law to charge a fee for each certified copy of a vital statistic record issued. The fee at the is office for each certified copy of a birth, death, or fetal death record is $25.00 per certified copy. CASH, MONEY ORDER, CASHIER’S CHECK, OR BUSINESS CHECKS ONLY. NO CREDIT/DEBIT OR PERSONAL CHECKS.

Vital Stats Form